Core Recordkeeping Functions Profile: Single Function Business Application

In 2008 the International Council on Archives (ICA) launched the Principles and Functional Requirements for Records in Electronic Office Environments (available as ISO 16175). In order to improve the usefulness of this work, Public Record Office Victoria (PROV) developed simplified versions of Part 3 of Principles and Functional Requirements for Records in Electronic Office Environments for use within the Victorian government.

The simplified functional specifications focus on two specific implementation scenarios. The first was where the records would be created, managed, and disposed of within a business application. The business application was assumed to be based on relational database technology and would support a single business function within an agency (this scenario is common within government). The second implementation scenario was where the records would be created within a business application, but would be moved within a short period of time to a record system where they would be managed and disposed of. This scenario was expected to be common in transaction based systems where it was not desirable for the business application to have to keep records.

PROV's simplified functional specifications were included within a follow-up project by the ICA on providing guidance for the Principles and Functional Requirements. These were formally launched at the ICA Congress in 2012.